Unit Secretary in Miami Beach, FL at Mount Sinai Medical Center of Florida, Inc.

Date Posted: 7/25/2020

Job Snapshot

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Job Description

As Mount Sinai continues to grow, so does our legacy of caring.

Mount Sinai Medical Center is proud to be South Florida's hospital of choice for great medicine. With more than 4000 employees, 500 volunteers, 670 beds, 26 operating suites and more than 650 physicians and 950 nurses, Mount Sinai is South Florida's largest private independent not-for-profit teaching hospital.

It takes the contribution of many individuals to make Mount Sinai the world-class institution it is today. As a team, we have focused our efforts on assuring that our patients receive high quality medical care. We're looking for motivated professionals who seek the challenge and stimulation of working in an academic medical center with an international reputation.


  • Answers and responds to patient call lights/request promptly by informing appropriate staff member of patient's request and ensuring effective resolution.
  • Answers telephone before third ring and relays message to appropriate personnel in a timely manner.
  • Performs all secretarial duties in a time frame consistent with hospital policies and within time allotted. This includes but not limited to:
  • Maintains and uses appropriate records.
  • Maintains admission and discharge sheet.
  • Maintains transport log.
  • Maintains assignment sheet.
  • Enters patient information accurately into computer in a timely manner.
  • Maintains Physician call log.
  • Maintains professionalism in greeting and directing visitors; efficiently handling all deliveries and providing information in a competent manner.
  • Operates all equipment in accordance with manufacturer's recommendations and/or hospital policy and procedure and assures timely communication of needed repairs to the appropriate department.
  • Keeps Nurse Manager/Team Leader and/or Charge Nurse updated regarding unit issues in a timely manner.
  • Performs newly assigned duties upon completion of training and cooperates in floating while demonstrating positive attitude.
  • Submit ideas for improvements or changes needed to improve department operation.
  • Willingly participates in cross training in order to increase job knowledge and skills.
  • Assists in orientation of new nursing personnel as assigned by charge nurse team leader or unit director.
  • Performs effectively during crisis or emergency situations by:
  • Maintains availability.
  • Responds to stat and emergency requests and orders.
  • Removes unnecessary equipment and items obstructing patient access.
  • Demonstrates initiative in monitoring other patients and visitors during emergency situations.
  • Prepares chart and kardex on each patient admitted to the nursing unit including patient labeling of all chart materials accurately inputting nursing orders into the computer system.
  • Keeps chart materials along with associated tabs in order at all times adding necessary forms with patient's name and medical record number as needed.
  • Transcribes physician orders under the supervision of a Registered Nurse alerting the charge/primary nurse to all stat orders or illegible writing and do not use abbreviations.
  • Pulls copies of new orders promptly and scans to pharmacy copy to the pharmacy and the nursing copy to the assigned nurse assuring that patient label is on all copies.
  • Files printed patient records on chart in a timely manner.
  • Completes all non-computerized forms and requisitions legibly (cytology blood bank dietary etc).
  • Maintains par levels of forms materials and supplies.
  • Evaluates adequacy of supplies.
  • Maintains equipment inventory.
  • Maintains a supply of prescription pads at all times.
  • Follows through on back ordered items.
  • Discards old forms presently not in use.
  • Promotes a professional environment by:Avoiding social conversation at front desk andMaintains appropriate demeanor at all times.
  • Consistently demonstrates etiquette as evidenced by the following:
  • Greets the caller.
  • States the department name.
  • States their own name.
  • Asks "How may I help you?"
  • Offers the option to the caller to hold or be called back.
  • Ends the call with "Is there anything else I can help you with?"
  • Refrain from personal phone calls (unless emergency situation occurs).
  • Maintains clean safe and functional working environment in the nursing unit:
  • Minimizes clutter regularly.
  • Maintains equipment and chart backs.
  • Initiates call for service/repair as necessary and informs Nurse Manager.
  • Troubleshoots problems with computer.
  • Maintains logs for temperature humidity refrigerator eyewash station and fluid/blanket warmers.
  • Maintains updated staff directory.
  • Able to print case cards resource maps from MHS system and added emergency cases.
  • Print accurate on-call schedules.


  • 1-2 years experience preferably within healthcare.
  • High School or GED equivalent plus medical terminology preferred.

We offer:

  • An excellent, team focused work environment with opportunity for professional growth
  • Competitive salary with bonus potential
  • Savings plan with company match
  • A variety of health, dental and vision plans
  • On-site childcare, tuition reimbursement, and much more!